Executive, Accounts Payable

To supervise an accounts payable team; direct the processing of invoices and payments in a timely and accurate manner while adhering to company policies. In addition, to maintain an effective communication with relevant stakeholders.

Responsibilities: 

• Supervise and coach a team of AP subordinates to ensure the following task is completed timely and accurately:
  1. Verify and ensure all approved suppliers’ invoices are paid within credit term.
  2. Verify and ensure all approved statutory payments are paid within the statutory deadline to avoid any unnecessary penalty.
  3. Verify and ensure staff claims are paid timely and accurately so as all staff have been reimbursed on time.
  4. Review creditor reconciliation to ensure all transactions have been properly taken up and to detect error.
• Verify and ensure all transactions in AP have been approved and taken into accounts timely and accurately for closing purpose.
  1. Keeping track of all payments and expenditures and maintaining accurate and complete records.
  2. Reconciling processed work by verifying entries and comparing system reports to balance.
  3. Follow up documents required with Branches, Depots, Plant etc. to ensure all documents was accurately recorded before closing.
• Maintain an effective communication between internal and external parties to maintain smooth operation of business:
  1. Liaise with GL colleague for any closing issues.
  2. Liaise with other departments for any issue in AP matters, including attending any meeting.
• Prepare Data & Trending Analysis for management for decision making:
  1. Creditors aging reports,
  2. Analyse the expenses,
  3. Follow up and resolve issues with PIC on GRNI / Advances / Prepayment
• Ensure cashbook are updated timely and accurately for cashflow planning purpose. 
• Liaise with suppliers for any issue in AP matters.
• Review and seek improvement in business process while maintaining adequate internal control elements.
• Ensure integrity issues in application system or interface are cleared promptly to maintain the accuracy of the financial information.
• Ensure archiving of data and filing is done timely and properly for easy retrieval of information.
• To highlight errors, unusual items or irregularities to superior immediately.
• Perform other tasks and assignments as directed by the Management from time to time.