Job description
The Warehouse Service Administrator will be based at the branch office and oversee inventory management, order coordination and administrative processes to ensure efficient warehouse operations. This role ensures system accuracy, smooth order processing, and efficient coordination of inventory audits, internal audits, logistics, and warehouse activities.
Responsibilities:
1. Inventory Management & Stock Control
- Manage daily inbound and outbound stock movements with accuracy
- Conduct regular stock counts and reconcile discrepancies.
- Ensure proper stock placement and adherence to warehouse organization standards
- Maintain inventory records and update warehouse systems
2. Order Processing & Logistic
- Manage stock requests and returns (including used parts)
- Oversee order tracking and ensure timely completion
- Address order discrepancies promptly to minimize delays
3. Administrative & Compliance Tasks
- Prepare and submit monthly utility bills, ME claims (tools, mileage, tolls, subsidy) and operational receipts
- Maintain accurate logistics and service operation records
- Ensure compliance with internal policies and external audits
4. Forecasting & Reporting
- Perform inventory forecasting to meet operational demands.
- Generate weekly and monthly inventory performance reports.
- Conduct monthly stock audits to ensure system accuracy.
5. Cross-Team Coordination
- Act as a liaison between warehouse, branch and stakeholders
- Provide administrative support to branch leadership
- Assist in resolving operational issues efficiently and proactively
Job Requirement:
- Education: Diploma/Degree in Logistics, Supply Chain Management, or a related field.
- Experience: At least 1–3 years of experience in warehouse operations or inventory management.
- Familiarity with inventory management systems and Microsoft excel
