Account & Admin Executive

JOB PURPOSE

• Responsible for handling full set of accounts and daily operation accounting process especially in account receivable and payable and to ensure accuracy of reports for management to review company performance and cash flow position.
• Carry out day to day office operations including organizing and monitoring files and records and to support company procedures and activities

Required to- DO (Key Result Areas & Activities)

1. Account Receivable

• Key in daily sales invoice, incoming payment from customer to accounting system.
• Follow up on due work-done certificate and due collection from client to ensure month end company cash flow in positive position.
• Monitor and keep updating internal data in project summary for month end accuracy cash flow report.

2. Account Payable

• Key in daily supplier invoice, matching invoice with purchase order and delivery order correctly.
• Prepare certificate and request sub-con tax invoice, payment to supplier, staff salary and miscellaneous payment.
• Reconcile monthly statement of accounts from supplier to ensure all cost and expenses taken in accordingly.
• Monitor and check all double entry to general ledger to ensure correct records.

3. Monthly Reporting

• Prepare the cash flow report including cash book, supplier and customer aging for management to review company performance and ensure positive cash flow for payment to sub-con and vendor.
• Prepare the bank reconciliation report and to ensure all the transactions perform accordingly to accounting system.
• Maintain and organise proper filing accounting records to facilitate annual year-end financial audit.

4. Admin 

• Coordinate and follow up day to day administrative and operation activities of companies such as handle incoming and outgoing call, acknowledge receipt of mail and documents.
• Implement and maintain ISO document control and procedures, arrange training under ISO requirement and to ensure all requirement of ISO been followed and renewed annually. 
• Monitoring office maintenance, stationery, renewal matter etc: CIDB certificate, quit rent, assessment and office refreshment.
• Check and ensure various staff claim etc: mileage, toll, entertainment compliance with company policy.
• Prepare internal company certificate, back charge and internal progress claim.
• Assist in banking matter etc: bank draft, tender/ performance bond.
• Assist in admin purchases, issue purchase order and key in invoice to the system.

Required to - KNOW (Skills, Knowledge & Behaviours)

• Diploma or Degree Holder in Finance or Accountancy or other relevant professional certification.
• At least 2 years of working experience in a similar capacity.
• Experienced in handling full set of account etc AR/AP/GL.
• Able to work under pressure and independently to meet closing schedule deadlines.
• Able to communicate well and write in English and Malay.
• Basic knowledge in excel and well versed in SQL Accounting System software.