ADMINISTRATIVE EXECUTIVE

Responsibilities of Administrative Executive at Qew Technologies (M) Sdn Bhd

1. 1. System and License Management
   • Manage MOF, CIDB, and Eperolehan systems.
   • Monitor and renew business licenses, MOF, and CIDB.
   1. Financial Management
   • Prepare and distribute invoices to clients.
   • Monitor payments and manage financial records.
   1. Office Cleanliness
   • Ensure the office environment is always clean.
   • Supervise cleaning staff and maintain cleaning supplies.
   1. Attendance Monitoring
   • Utilize electronic systems to record staff working hours.
   • Prepare attendance reports and monitor leave and absenteeism.
   1. General Administrative Duties
   • Manage company files and documents.
   • Assist in preparing monthly reports and ensure compliance with company policies.
   1. Project Document Management
   • Document Storage and Organization: Collect and organize project documents such as offer letters, contracts, and progress reports.
   • Document Processing Monitoring: Ensure documents are submitted, signed, and approved on time.
   • Compliance with Standards and Regulations: Ensure documents adhere to company guidelines and regulatory requirements.
   • Document Reporting: Provide periodic reports on the status and progress of project documents.
   • Stakeholder Communication: Liaise with clients, contractors, and internal departments to ensure documents are complete and accurate.
   1. Utility Payment Management
   • Monitor and Process Utility Bills: Manage timely payment of utility bills such as electricity, water, internet, and phone.
   • Record and Maintain Payment Receipts: Keep records of utility payments for reference and audit purposes.
   • Utility Reports Preparation: Prepare reports on utility usage and expenses for cost management.
   1. Other Assigned Tasks
   • Perform additional tasks and responsibilities as directed by management to support business operations.

These responsibilities ensure the smooth operation of administrative functions, regulatory compliance, and efficient support for the company’s overall performance.

Responsibilities of Administrative Executive at Qew Technologies (M) Sdn Bhd

1. 1. System and License Management
   • Manage MOF, CIDB, and Eperolehan systems.
   • Monitor and renew business licenses, MOF, and CIDB.
   1. Financial Management
   • Prepare and distribute invoices to clients.
   • Monitor payments and manage financial records.
   1. Office Cleanliness
   • Ensure the office environment is always clean.
   • Supervise cleaning staff and maintain cleaning supplies.
   1. Attendance Monitoring
   • Utilize electronic systems to record staff working hours.
   • Prepare attendance reports and monitor leave and absenteeism.
   1. General Administrative Duties
   • Manage company files and documents.
   • Assist in preparing monthly reports and ensure compliance with company policies.
   1. Project Document Management
   • Document Storage and Organization: Collect and organize project documents such as offer letters, contracts, and progress reports.
   • Document Processing Monitoring: Ensure documents are submitted, signed, and approved on time.
   • Compliance with Standards and Regulations: Ensure documents adhere to company guidelines and regulatory requirements.
   • Document Reporting: Provide periodic reports on the status and progress of project documents.
   • Stakeholder Communication: Liaise with clients, contractors, and internal departments to ensure documents are complete and accurate.
   1. Utility Payment Management
   • Monitor and Process Utility Bills: Manage timely payment of utility bills such as electricity, water, internet, and phone.
   • Record and Maintain Payment Receipts: Keep records of utility payments for reference and audit purposes.
   • Utility Reports Preparation: Prepare reports on utility usage and expenses for cost management.
   1. Other Assigned Tasks
   • Perform additional tasks and responsibilities as directed by management to support business operations.

These responsibilities ensure the smooth operation of administrative functions, regulatory compliance, and efficient support for the company’s overall performance.