RESPONSIBILITIES OF THE JOB
- Recruitment
- Advertising, sourcing, screening according to the business requirements and candidates’ suitability. Primarily first interview for Assistant Managers and Managers. Other positions only in the absence of Sen. Executive HR.
- PI Test and placement of potential candidates Primary for first interview for Assistant Managers and Managers.
- Reference check – 2 per selected candidates.
- Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner.
- Preparing pre-employment medical check-up letter.
- Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card.
- Closing SLA within 60 days from recruitment process commencement.
- Ensure all HR correspondence are completed timely ie. Confirmation, Probation Extension, etc. (Assistant Managers and Managers).
- Ensure personal files (Assistant Managers and Managers) are accurately maintained and updated on a regular basis.
- Onboarding 1 (AM, M, SM).
- Analyze all received Training Requests before processing. Follow through all L&D activities as previously planned in accordance to approved budget.
- Complete all Employee Engagement activities as planned for each calendar year in accordance to the approved budget. Advisory role for committees organizing events under Staff Welfare budget.
- Ensure that IR related matters i.e. disciplinary, counselling, misconduct investigation and grievances handling as per the guidelines and policies and are completed within 72 hours. Prepare a chronological report when necessary.
- Insurance claims processing and yearly renewal – monitor that this is done in a timely matter.
- Ensure proper HR documentation for new recruits, confirmations acknowledgement, training and employment bond are completed in a timely manner.
- Oversee Staff Welfare i.e. Uniforms, Health Metrics, EE etc are executed by your respective downlines in accordance to schedule and plan.
- Oversee vendor sourcing and negotiations – Liaise with Procurement Executive as and when a system tool, EE, Appliance or activity requires to be ordered.
- Ensure all HR & Admin team members file documents weekly.
- Organize and conduct briefing for PEDP.
- Organize and conduct briefing yearly CoC Briefing to all co-workers.
- Schedule Duty Manager every 4 months cycle.
- Yearly review of all HR & Admin SOPs.
- Ensure Team always keeps their Workstation and department tidy.
- Daily-HR related administration works and as and when tasked.
