Responsibilities:
- Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes.
- Receive and screen phone calls and redirect them when appropriate.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
Requirements:
- Proven experience as executive secretary or similar administrative role.
- Excel in MS Office and ‘back-office’ software (e.g. ERP).
- Good understanding of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Experience with basic research methods and reporting techniques.
- Strong organizational and time-management skills.
- Excellent communication and negotiation abilities.
- Integrity and confidentiality.
- Possess at least a Bachelor's Degree in business administration or relative field.
Perks & Benefits
- Commission and bonus
- Nearby public transport
- Regular team activities
- Personal leave
- Open culture
- Personal development opportunities
工作地点
Batu Ferringhi Beach, 11100 Batu Ferringhi, Penang Malaysia
点击查看在谷歌地图上的位置