Job Purpose
To ensure the accurate and timely management of all AP related transactions such that all accounting entries can be taken up properly in the accounts of the Company.
To supervise and coach a team of AP subordinates to ensure the subordinates complete the task accurately and timely.
To maintain an effective communication between internal and external parties.
Job Accountabilities
- Monitor and ensure all approved suppliers invoices are paid within credit term so as to maintain good relationship with suppliers.
- Monitor and ensure all approved statutory payments are paid within the statutory deadline to avoid any unnecessary penalty.
- Monitor and ensure Staff Claims are paid timely and accurately so as all staff have been reimbursed on time.
- Review creditor reconciliations for all suppliers to ensure all transactions have been properly taken up and to detect error.
- Review Bank Reconciliation to ensure all transactions have been properly taken up and to detect error.
- Review and ensure all Banking Matters have been followed up promptly to ensure efficient cash flows position is maintained. e.g. fund transfer, bank draft, TT, LC, etc.
- Verify and ensure all transactions in AP have been approved and taken into accounts timely and accurately for closing purpose.
a) Update Document Checklist to ensure all documents have been submitted at least on weekly basis;
b) Follow up documents required with Branches, Depots, Plant, Farms, etc to ensure all documents reach HQ before closing.
- Monitoring Cash Flow by compiling daily Cash Book from both AP sections and e-mail to Treasury for repo placement.
- Maintain an effective communication between internal(AP & AR) and external parties to maintain smooth operation of business
- Prepare Data & Trend Analysis for management to make decision (CN & DN analysis, review AP aging , expenses analysis, etc.)
- Ensure Debit/Credit Note has been issued timely and accurately to inter-companies.
