Finance cum Admin Executive - Chemical

Finance Responsibilities (Chemical Industry-Specific):

1. Cost Control & Management:
   • Tracking and managing costs related to raw materials, chemicals, and production processes.
   • Assisting in pricing decisions by analyzing production costs and profitability.
   • Monitoring supply chain expenses, especially in procurement of chemicals and related supplies.
2. Inventory & Asset Management:
   • Managing the financial aspect of chemical inventories, including raw materials and finished products.
   • Ensuring proper valuation of stock and raw materials based on market prices.
   • Assisting in capital expenditures for machinery, equipment, and factory maintenance.
3. Regulatory Compliance:
   • Handling financial documentation related to environmental regulations and safety standards (e.g., REACH, OSHA).
   • Ensuring financial compliance with industry-specific laws such as hazardous material handling, taxes, and permits.
4. Waste Management and Sustainability Reporting:
   • Tracking costs related to waste disposal, recycling, and chemical waste treatment.
   • Contributing to sustainability reports, focusing on financial aspects of eco-friendly initiatives (e.g., energy use, waste reduction).
5. Risk Management & Insurance:
   • Assisting in assessing financial risks related to the handling, storage, and transportation of chemicals.
   • Managing insurance policies related to chemical inventory and liabilities in case of accidents or regulatory breaches.
6. Project Financial Support:
   • Assisting in the financial planning for new product lines or expansions within chemical manufacturing.
   • Supporting project budgeting and cost tracking for research & development (R&D).

General Finance Responsibilities:

1. Bookkeeping & Financial Reporting:
   • Recording and tracking transactions, including sales of chemicals, machinery expenses, and other related costs.
   • Preparing monthly and annual financial statements, ensuring compliance with relevant accounting standards.
2. Payroll Management:
   • Managing payroll for employees, ensuring proper classification for workers in production, R&D, and administrative roles.
   • Handling staff allowances, overtime for production workers, and shift-based pay structures.
3. Budgeting and Forecasting:
   • Preparing budgets, especially for large-scale production runs, procurement of bulk chemicals, and safety gear.
   • Monitoring variances between actual vs. budgeted production costs.
4. Taxation & Statutory Compliance:
   • Ensuring timely filing of taxes (e.g., GST, corporate tax) related to chemical production and sales.
   • Managing any special tax incentives or duties for importing/exporting chemicals.

Administrative Responsibilities (Chemical Industry-Specific):

1. Documentation & Compliance Management:
   • Maintaining records of safety data sheets (SDS) for chemicals, compliance certificates, and regulatory permits.
   • Filing environmental audit reports and certifications.
   • Handling licenses for the storage and distribution of hazardous chemicals.
2. Procurement & Vendor Management:
   • Coordinating the purchase of chemicals, safety gear, and production equipment.
   • Managing vendor relationships, especially with suppliers of raw materials like solvents, reagents, and other chemicals.
   • Processing purchase orders, quotations, and supplier invoices.
3. Health, Safety, and Environmental (HSE) Support:
   • Assisting in the administration of health and safety protocols, especially in managing safety gear and ensuring compliance.
   • Documenting and tracking accident reports, audits, and training sessions related to chemical handling.
4. Regulatory Filings & Reports:
   • Preparing and filing reports required by government agencies related to chemical safety, production, and environmental impact.

General Administrative Responsibilities:

1. Office Management & Coordination:
   • Ensuring smooth office operations by managing office supplies, vendor coordination, and facility maintenance.
   • Coordinating meetings, particularly those related to regulatory compliance, safety audits, and vendor negotiations.
2. Human Resources Support:
   • Assisting in the recruitment and onboarding of workers for production facilities and administrative roles.
   • Maintaining employee records, tracking attendance, and managing benefits for all staff.
3. Event Coordination:
   • Organizing employee training sessions related to chemical handling, safety protocols, and environmental standards.
   • Planning staff activities or company events.

Additional Responsibilities (Optional):

• Supporting senior management with special projects or initiatives related to environmental compliance or new product development.
• Handling customer and supplier communication regarding product specifications, pricing, and regulatory requirements.

Perks & Benefits

• Commission and bonus
• Casual dress code
• Medical insurance