ADMIN EXECUTIVE

Responsibilities:

• Provide comprehensive administrative support to the operations department and other supporting departments.
• Manage executive schedules, prepare correspondence and edit documents.
• Organize and coordinate meetings, including preparing agendas and arranging meeting rooms.
• Maintain physical and electronic documents and ensure compliance with company policies.
• Provide administrative assistance and track project progress.
• Handle sensitive information with discretion and maintain professionalism.
• Acting as the central communication point in the company for delivering messages, reports, and instructions.
• Preparing essential documentation such as reports, meeting minutes, and memos.
• Ensuring office cleanliness and managing office supplies and equipment.
• Liaising with government sectors and third parties as necessary.
• Understanding and following government license application processes and renewal requirements.
• Managing company licenses and ensuring all necessary documents are obtained and renewed.
• Managing company properties and reporting any damage or missing items.
• Supervising the Admin department staff and ensuring compliance with company policies.
• Ensuring implementation of administrative policies and revising the manual when necessary.
• Understanding and maintaining the Quality Management System.
• Perform other administrative tasks as assigned and continuously improve processes and procedures.

Requirements:

• Diploma/Bachelor in Business Administration or equivalency.
• Minimum three (3) years of working experience in administrative roles or related fields.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Excellent organizational skills and detail-oriented.
• Knowledgeable in License and Permit application
• Strong supervisory and leadership skills.
• Knowledge of office management systems and procedures.
• Ability to meet task’s datelines.
• Good time management skills and the ability to prioritize work.
• Disciplined, able to accept instructions and have a high work ethic.
• Knowledgeable about scheduled waste management as well as its laws and regulations.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Annual Leave
• Training & Development